Sponsoring Content

Conference and Event Hosting

Browse our current list of Conferences and Events.

Policies

  1. Conferences or events may be one-time events or recurring events such as annual conferences.
  2. Conferences or events must be related to Georgia Southern University through students or faculty participation.
  3. Conference and event presentations & papers should be archived in Digital Commons@Georgia Southern if possible.

Two Types of Conference Sites:

  1. Conference sites embedded into the DC@GS repository.
    Example: http://digitalcommons.georgiasouthern.edu/gma_practicum/
  2. Conference sites with its own design separate from DC@GS.
    Example: http://digitalcommons.georgiasouthern.edu/sotlcommons/

Proposal Process and Timeline

  1. Contact to set a meeting about creating your site.
  2. Fill out the Conference/Event Proposal Form and provide any logos or banners for your site.
  3. The form and images will be sent to bepress to create (up to three) design iterations. Once a design iteration is approved, bepress will create the demo site. The design iterations and demo site can take on average between two to four weeks to create.
  4. After the demo site is created, you will need to edit the submission/review forms and emails. Edits to content normally take a few days to complete.
  5. After you are satisfied with the demo site, we will request the site to go live which takes 24-48 hours.

The average time to create a site is one month.

Services Provided by Henderson Library:

  • Provide DC@GS conference/event publishing platform
  • Offer guidance on content based on systems’ capabilities
  • Train organizers (in-person meetings and written instructions)
  • Act as liaison between organizers and bepress
  • Archive current and past materials

Responsibilities of Conference/Event Organizers:

  • Complete Conference/Event Proposal Form
  • Provide logos or banner for site
  • Customize content (emails, submission agreement/form, review form, etc.)
  • Manage peer-review and submission selection process
  • Publicize conference/event

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Journal Hosting

Browse our current list of Journals.

Policies

  1. It is encouraged that journals be open access compliant although exceptions can be made if necessary.
  2. Journals must be considered ongoing in nature. All journal hosting requests must be approved by the appropriate department head or dean to ensure sustainability.
  3. Peer-reviewed journals must have an editorial board to manage journal policies and the peer review process.
  4. Editor(s) and editorial board members will be posted in the journal page information.
  5. Authors of articles retain the copyright to their work; however articles accepted for publication become a permanent part of the Digital Commons@Georgia Southern collection and will only be removed for legal reasons or in other special circumstances.
  6. Authors must click through a Submissions Agreement verifying that they hold the copyright to submitted articles or works and that they have obtained any necessary permissions. Authors must agree to deposit their work for permanent archiving in Digital Commons@Georgia Southern.
  7. If no new issues are produced for two consecutive years, the journal will be considered to have ceased publication. Appropriate notices will be added to the journal information page.
  8. If necessary, a Memorandum of Understanding will be completed.

Proposal Process and Timeline

  1. Contact to set a meeting about creating your site.
  2. Fill out the Journal Proposal Form and provide any logos or banners for your site.
  3. The form and images will be sent to bepress to create (up to three) design iterations. Once a design iteration is approved, bepress will create the demo site. The design iterations and demo site can take on average between two to four weeks to create.
  4. After the demo site is created, you will need to edit the submission/review forms and emails. Edits to content normally take a few days to complete.
  5. After you are satisfied with the demo site, we will request the site to go live which takes 24-48 hours.

The average time to create a site is one month.

Services Provided by Henderson Library:

  • Provide DC@GS conference/event publishing platform
  • Offer guidance on content based on systems’ capabilities
  • Train organizers (in-person meetings and written instructions)
  • Act as liaison between organizers and bepress
  • Archive current and past materials
  • Submit to DOAJ and request ISSN after one solid issue published

Responsibilities of Journal Organizers:

  • Complete Journal Proposal Form
  • Provide logos or banner for site
  • Customize content (emails, submission agreement/form, review form, etc.)
  • Manage peer-review and submission selection process
  • Copy edit format
  • Check for plagiarism
  • Post and Publicize journal

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